PRINCE2 Management Controls

Use the PRINCE2® Management Controls to get an aggregated view of all the PRINCE2 controls and projects in an organization. The PRINCE2 Dashboard provides a project level view for the selected report.
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Use the PRINCE2® Management Controls to get an aggregated view of all the PRINCE2 controls and projects in an organization. The PRINCE2 Dashboard provides a project level view for the selected report.
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View PRINCE2 Reports
The PRINCE2 reports appear on the following tabs:
  • Highlight Reports: Displays all highlight reports that are created for all PRINCE2 projects in the organization.
  • Checkpoint Reports: Displays all checkpoint reports that are created for all PRINCE2 projects in the organization.
  • Exception Reports: Displays all exception reports that are created for all PRINCE2 projects in the organization.
  • End Stage Reports: Displays all end stage reports that are created for all PRINCE2 projects in the organization.
Follow these steps:
  1. Open the PRINCE2Management Controls menu, and click Select Reports.
    The highlight reports page appears by default listing the highlight reports for all PRINCE2 projects.
  2. Select the tab for a particular report type.
  3. Complete the requested information. The following fields require explanation:
    • PRINCE2 Stage
      Displays the current PRINCE2 stage of the associated project. The shaded area indicates the project stage. The color of the shaded area corresponds to the schedule Status field.
      Values:
      • SU: Starting up a Project
      • IP: Initiating a Project
      • CS: Controlling a Stage
      • SB: Managing Stage Boundaries
      • CP: Closing a Project
Highlight Reports
The following fields are specific to the Highlight Reports list page:
  • Schedule Status
    Displays the current schedule status of the specific report. If the project is not yet baselined and the schedule status is undefined, a white diamond icon appears.
    • On Track (green diamond icon)
    • Late (less than 10 days; yellow diamond icon)
    • Late (greater than 10 days; red diamond icon)
  • Risk Status
    Displays the current risk status attribute of the specific report. If the project is not yet baselined and the risk status is undefined, a white diamond icon appears. Otherwise, one of the following status icons appears:
    • Low Risk (green diamond icon)
    • Medium Risk (yellow diamond icon)
    • High Risk (red diamond icon)
Checkpoint Reports
The following fields are specific to the Checkpoint Reports list page:
  • Current Period: Products Completed
    Displays the products completed defined in the report.
  • Next Period: Products to be Completed
    Displays the products that are planned to be completed during next period that is defined in the report.
Exception Reports
The following field is specific to the Exception Reports list page:
  • Description of Deviation
    Displays the description of deviation as defined in the report.
End Stage Report Details
The following field is specific to the End Stage Reports list page:
  • Project Plan Outlook
    Displays the plan outlook that is defined in the report.
View PRINCE2 Stage Plans
You can see an aggregated view of all the stage plans that are created for all PRINCE2 projects for an organization by opening the PRINCE2 Management Controls menu and clicking Stage Plan.
View PRINCE2 Risks, Issues, and Change Requests
You can view an aggregation of all the risks, issues, and change requests that are logged for all PRINCE2 projects in the organization. The risks, issues, and change requests are grouped under the following pages:
  • Risks Log
    Displays an aggregate of the risks that are logged for all PRINCE2 projects in the organization.
  • Issues Log
    Displays an aggregate of the issues that are logged for all PRINCE2 projects in the organization.
  • Change Requests Log
    Displays an aggregate of the change requests that are logged for all PRINCE2 projects in the organization.
The data for the logs is derived from the Risks, Issues, and Change Requests portlets of all the PRINCE2 projects. The Risks, Issues, and Change Requests include only the risks, issues, and change requests that are logged against PRINCE2 projects. Risks, issues, and change requests that are logged against projects using other methodologies are not displayed from these management controls.
View Risks Log
You can see an aggregated view of all risks that are associated with all PRINCE2 projects in the organization.
To view the list of risks:
  • Open the PRINCE2 Management Controls menu, and click Risks, Issues, and Change Requests Log.
The page displays the following fields:
  • Above Threshold
    Displays the above threshold status indicator for the specific risk. Risk is based on two factors (Impact and Probability) and each factor can have three values low (1), medium (2), or high (3). If the product of these two factors is greater than the Risk Threshold, then the
    above threshold
    flag is set to
    yes
    or appears selected.
  • Probability
    Displays the Probability indicator that is based on the probability field of the risk.
  • Impact
    Displays the Impact indicator that is based on the impact attribute of the risk object.
  • Risk ID
    Displays the risk ID attribute of the risk object, drilling down to the specific risk properties page.
  • Risk
    Displays the risk name for the specific risk, drilling down to the specific risk properties page.
  • Project
    Displays the name of the project that is associated to the risk, drilling down to the project properties page.
  • Category
    Displays the category as defined for the risk.
  • Owner
    The owner that is assigned to this risk. Click the Email icon to send an email using your default email client to the owner of the risk.
  • Target Resolution Date
    The target date for resolving the risk.
View Issues Log
You can review an aggregated view of all issues that are associated with all PRINCE2 projects in the organization.
Follow these steps:
  1. Open the PRINCE2 Management Controls menu, and click Risks, Issues, and Change Requests Log.
  2. Click the Issues Log page.
View Change Requests Log
You can review an aggregated view of all change requests associated with all PRINCE2 projects in the organization.
Follow these steps:
  1. Open the PRINCE2 Management Controls menu, and click Risks, Issues, and Change Requests Log
  2. Select the Change Requests Log page.
View PRINCE2 Lessons Learned Reports
You can review an aggregated view of all the Lessons Learned reports that are created for all PRINCE2 projects within the organization.
Open the PRINCE2 Management Controls menu, and click Lessons Learned.
  • Management & Quality Processes That Went Well
    Displays the management and quality processes conforming to the report.
  • Management & Quality Processes That Went Badly
    Displays the management and quality processes that did not satisfy the report.
View PRINCE2 Executive Dashboard and Portlets
Senior executive can use the Executive Dashboard for a status summary of the status of all the PRINCE2 projects within the organization.
The Executive Dashboard includes the following portlets:
  • Issues and Risks Tracker
    Displays the latest issues and risks that are identified for all PRINCE2 projects within the organization.
  • Project Status
    Displays the general status and progress information. Includes products that are completed of all active PRINCE2 projects within the organization.
  • Projects by Stages
    Displays the number and percentage of projects for each PRINCE2 stage in the PRINCE2 process model for the entire organization in a graphical pie chart.
Track Project Issues and Risks
You can track all issues and risks in the organization from the Issues and Risks Tracker portlet on the Executive Dashboard.
Follow these steps:
  • Open the PRINCE2 Management Controls menu, and click Executive Dashboard.
    The following fields require explanation:
    • PRINCE2 Stage
      Displays the current PRINCE2 stage of the project that is associated with the issue. The shaded area of the icon indicates the project stage. The color of the shaded area corresponds to the Project Outlook attribute in the latest end stage report.
    • Open Issues %
      Displays one of the following colored indicators that are based on the open issues count:
      • Green check mark (with percentage) if total open issues are less than 20 percent of total resolved and open issues.
      • Yellow exclamation mark (with percentage) if total resolved issues are greater than 20 percent and less than or equal to 50 percent of total resolved and open issues.
      • Red X (with percentage) If total open issues are greater than 50 percent of total resolved and open issues.
      Click a colored indicator to drill to the Risks/Issues/Changes tab for the project.
    • Open Risks %
      Displays one of the following colored indicators that are based on the open risks count:
      • Green check mark (with percentage) If total open risks are less than 20 percent of total resolved and open risks.
      • Yellow exclamation mark (with percentage) If total resolved risks are greater than 20 percent and less than or equal to 50 percent of total resolved and open risks.
      • Red X (with percentage) if total open risks are greater than 50 percent of total resolved plus open risks.
      Click a colored indicator to drill to the Risks/Issues/Changes page for the project.
    • Resolved Issues %
      Displays one of the following colored indicators and percentage values:
      • Green indicator (with percentage value): If total resolved issues are greater than 50 percent of total resolved and open issues.
      • Yellow indicator (with percentage value): If total resolved issues are greater than 20 percent but less than or equal to 50 percent of total resolved and open issues.
      • Red indicator (with percentage value): If total open issues are less than 20 percent of total resolved and open issues.
      Click a colored indicator or percentage value to drill to the Risks/Issues/Changes tab for the project.
    • Resolved Risks %
      Displays one of the following colored indicators and percentage values:
      • Green indicator (with percentage value): If total resolved risks are greater than 50 percent of total resolved and open issues.
      • Yellow indicator (with percentage value): If total resolved risks are greater than 20 percent but less than or equal to 50 percent of total resolved and open issues.
      • Red indicator (with percentage value): If total open risks are less than 20 percent of total resolved and open issues.
      Click a colored indicator or percentage value to drill to the Risks/Issues/Changes tab for the project.
    • Plan Outlook
      Displays the standard colored indicator that is derived from the Project Outlook attribute of the latest end stage report.
      • Yellow exclamation mark (with mouseover to show the actual value)
      • Green check mark (with mouseover to show the actual value)
      • Red X (with mouseover to show the actual value)
      Click a colored indicator to drill to the most recent end stage report for the project.
Track Project Status
You can track general status and other information that is related to all PRINCE2 projects in the organization from the Project Status portlet on the Executive Dashboard.
A project must have tasks that are defined as ‘products’ for projects to appear on the portlet.
Follow these steps:
  1. Open the PRINCE2 Management Controls menu, and click Executive Dashboard.
  2. Click the Project Status portlet.
    The following fields require an explanation:
    • PRINCE2 Stage
      Displays the current PRINCE2 stage for the project. The shaded area indicates the stage that the project is in. The color of the shaded area corresponds to the color of the Schedule (Status) indicator.
    • Schedule (Status)
      Displays one of the following colored indicators:
      • White = no baseline data.
      • Green = the baseline finish date is on schedule (no days late).
      • Yellow = the baseline finish date is less than or equal to 10 days late.
      • Red = the baseline finish date is greater than 10 days late.
      You must baseline the project for the indicator to display a color.
    • Products Completed %
      Displays one of the following colored indicators that are based on the percent of products completed:
      • Green = actual products completed is greater than 80 percent of total products (actual plus remaining products).
      • Yellow = actual products completed is greater than 40 percent but less than or equal to 80 percent of total products (actual plus remaining products).
      • Red = actual products completed is less than 40 percent of total products (actual plus remaining products).
      Click a colored indicator to drill down to the tasks list
      page.
    • Products Remaining
      Displays the count of products (tasks) that remain incomplete. Click a number to drill down to the tasks list page.
Track Projects by Stages
You can get a graphical summary of the status of all the PRINCE2 projects within the organization from the Projects by Stages portlet on the Executive Dashboard.
For the Projects by Stages portlet to display any data, you must have the Audit Trail feature enabled.
Follow these steps:
  1. Open the PRINCE2 Management Controls menu, and click Executive Dashboard.
  2. Click the Project by Stages portlet.
The projects pie chart uses a color scheme to represent projects in various PRINCE2 stages. Each pie slice displays the percentage value of PRINCE2 projects in a particular stage as part of the total PRINCE2 projects in the organization. Mouse over each pie slice to display the actual number of PRINCE2 projects in that stage.