Earned Value Manager Work Packages (WP)

Earned Value Manager (EVM) work packages represent the actual work that is associated with a deliverable. Work packages are associated with control accounts. Create the packages as part of the bidding process to establish your initial contract baseline for cost. Some work packages are linked to a project or project tasks. Earned value from the project or task is updated. Earned value totals roll up to the work package when the Update Earned Value Totals - Contracts job and the Update Earned Value History - Contracts job run.
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Earned Value Manager (EVM) work packages represent the actual work that is associated with a deliverable. Work packages are associated with control accounts. Create the packages as part of the bidding process to establish your initial contract baseline for cost. Some work packages are linked to a project or project tasks. Earned value from the project or task is updated. Earned value totals roll up to the work package when the
Update Earned Value Totals - Contracts
job and the
Update Earned Value History - Contracts
job run.
Process Work Packages
Follow these Steps
:
  1. Create the contract.
  2. Build the CWBS.
  3. Define the control accounts.
  4. Break down the deliverables and work in each control account.
  5. For future work, create a planning work package.
  6. For near-term work, do the following:
    • Create a work package.
    • Link it to a project or a project task.
Work Package Types
The following types of work packages are available for tracking resource costs:
  • Planning
    . Defines a work package as a container package that is used for work. The package is scheduled no earlier than three months from the current reporting period. Planning work packages do not have any schedule or resources assigned. They are on hold until the control account manager is ready to assign scope to them. This type of work package only needs to store the dollar amount for the budget for future work scope. You can change the work package type to another work package type at a later date.
    Planning work packages are logical aggregations of far-term work within a control account that you can identify and budget. The work is not yet defined into work packages. You can later draw down the planning work package budget to create a work package. You can also define the package type and link it to a project or project task in the project schedule. You can identify planning work packages during the initial baseline planning to establish the time phasing of the major activities within a control account. Specify the number of resources required for their performance.
  • Labor
    . Defines a work package for the labor cost element. You can link labor work packages to projects or project tasks.
  • Sub-Contracted Labor
    . Defines a work package for labor cost elements. This type is for internal contracted labor instead of internal employees. You can link sub-contractor labor work packages to projects or project tasks.
  • Other Direct Costs
    . Defines a work package that is not for assigned labor resources. This type is focused on the dollars. No scheduling of hours takes place. You can link other direct costs work packages to project tasks to which expense resources are assigned.
  • Material
    . Defines a work package that is not for assigned labor resources, and only has a dollar amount. You can link material work packages to project tasks to which material resources are assigned.
  • Sub-Contractor
    . Defines a work package for external sub-contractors to submit their actuals as dollar amounts, not hours. Scheduling time for external sub-contractors is not required. You can link sub-contractor work packages to project tasks that track costs from external sub-contractors.
  • Project
    . Defines a work package that represents all costs in the associated project. Use project work packages for the work packages that you link to projects. The control account manager expects project work packages to have more than one cost type in the total costs and earned value metrics.
Create Work Packages for Control Accounts
You can create work packages for control accounts using the control account work packages list page. You can update the earned value metrics by running the Update Earned Value Totals - Contracts job.
Create the contract, the CWBS elements, and the control account before creating the work package.
Follow these steps:
  1. Open Home, and from Earned Value Management, click Control Accounts.
  2. Click the Work Packages icon.
  3. Click New.
  4. Complete the information on the page. The following fields require a description:
    • Work Package Type
      Defines the work package associated cost element. The type is a planning work package. However, you can select any type as appropriate.
      Values:
      Labor, Sub-Contracted Labor, Material, Sub-Contractor, Other Direct Costs, Planning Package, and Project
    • SOW Number
      Defines the Statement of Work (SOW) number.
    • CLIN
      Defines the Contract Line Item Number (CLIN).
    • CLIN Status
      Defines the Contract Line Item Number (CLIN) status.
      Values:
      • Authorized - Definitized. Defines authorized work of the contractual agreement.
      • Authorized - Not Definitized. Defines work, such as additional agreements or changes, for which firm contract prices are not agreed to in writing by the parties to the contract.
      • Forecast - Not Yet Authorized. Defines changes that the U.S. federal government agency or the contractor proposes. However, the contracting officer does not direct the changes.
      • Forecast - All Other Work. Defines additional work anticipated to be performed. However, the same is not included in a firm proposal, which the contractor expects to submit to the U.S. federal government agency within a reasonable time.
    • Start Date
      Defines the planned date for starting work package.
    • Finish Date
      Defines the planned date for finishing work package.
  5. Save the changes.
    The work package is created and displays in the list on the work packages page of control accounts.
Link Work Packages to Projects and Project Tasks
You can link work packages to the projects and project tasks that represent the implementation details for delivering the work. You assign, schedule, and accumulate costs for the performing organization resources from the project and its tasks. Baseline and earned value (EV) metrics are aggregated from the project tasks into the work package based on their association to the work package. Earned value is reported on the scheduled work that is delivered by the control account.
You establish the link from the work package to the project and tasks. You can view the EV data in the Earned Value Management section of the properties page.
You can link the work package to the project if you are only concerned with top-level metrics. You can also separate your work package deliverables into separate tasks on a project.
If you link a work package to a project, do not link the project tasks or subprojects to other work packages. The project aggregates and rolls up all of its tasks and subproject metrics to its linked work package.
Link a Work Package to a Project
Follow these steps:
  1. Open Home, and from Earned Value Management, click Control Accounts.
  2. Click the Work Packages icon next to the control account that is associated with the work package.
  3. Click the name of the work package to link to a project.
  4. Click Link.
  5. Click Link to Project.
  6. Select the project, and click Select.
    The properties page appears, displaying the name of the linked project in the Associated Project/Task field.
Link a Work Package to a Project Task
Follow these steps:
  1. Open Home, and from Earned Value Management, click Control Accounts.
  2. Click the Work Packages icon next to the control account that is associated with the work package.
  3. Click the name of the work package to link to a project task.
  4. Click Link.
  5. Click Link to Task.
  6. Select the project, and click Next.
  7. Select the task, and click Select.
    The work package properties page appears displaying the name of the linked project task in the Associated Project/Task field.
View Work Package Earned Value Data
You can view earned value (EV) data for non-planning work packages in the Earned Value Management section of the work package properties page. This section only displays after you link the work package to a project or project task.
To update the work package earned value metrics, run the Update Earned Value Totals - Contracts job.
Follow these steps:
  1. Open Home, and from Earned Value Management, click Control Accounts.
  2. Click the Work Packages icon next to the control account that is associated with the work package.
  3. Click the name of the work package to view.
  4. View the following information in the Earned Value Management section of the page:
    • EV Calculation Method
      . Displays the default earned value calculation method that is used when calculating earned value (EV).
    • Budget (BAC)
      . Displays the value of Budget at Completion (BAC), which is the budgeted total cost at the time of the baseline, based on the following formula:
      ((Actuals + Remaining Work) x Billing Rate) taken at time of baseline
      The work package budget BAC is used and rolled up to the control account aggregated budget BAC amount, with any other associated work package.
    • Actual Cost (ACWP)
      . Displays the system-calculated value of Actual Cost Of Work Performed (ACWP). This value is the total direct cost (based on posted actuals) that is incurred in performing work during a specified period. The cost calculation includes all actuals posted up until the as-of date or the system date (if no as-of date is provided).
    • Earned Value (BCWP)
      . Displays the system-calculated value of Budgeted Cost of Work Performed (BCWP).