Earned Value Manager Control Accounts

In the Earned Value Manager (EVM) add-in, control accounts, or cost accounts, represent the work that supports a deliverable. You can report on aggregate earned value for their associated work packages.
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In the Earned Value Manager (EVM) add-in, control accounts, or cost accounts, represent the work that supports a deliverable. You can report on aggregate earned value for their associated work packages.
Control accounts are baselined when you baseline the contract.
 
Create a Control Account
You can create control accounts in the CWBS element for the deliverable activities that occur in the upcoming reporting periods. Create control accounts on the lowest level CWBS root node element.
As control accounts are formed, the contract program manager can distribute the contract undistributed budget to the control accounts. During the execution of a contract, you can create control accounts as deliverables with summary level planning packages (SLPP).
Before you create the control account, perform the following steps:
  • Create the contract.
  • Create the lowest level CWBS root node element in the account hierarchy.
Follow these steps:
  1. Open the contract.
  2. Click Contract WBS.
  3. Expand the CWBS hierarchy. Locate the CWBS element that is associated with the new control account. Click the CWBS element name.
  4. Click Control Accounts.
  5. Click New.
  6. Complete the page:
    • OBS
      Defines the organizational department, or subcontractor/ vendor group that is responsible for delivering the work within the control account. Select a unit from the same OBS structure that you selected for the contract. If you select a different unit, the baseline, and earned value metrics do not aggregate in the CPR reports.
      Required:
      Yes
    • Control Account Manager
      Defines the name of the control account manager (CAM). The resource is typically a member of the control account OBS unit.
      Required:
      Yes
    • Status
      Specifies the control account status.
      Values:
      Rejected, Unapproved, or Approved
      Default:
      Not selected
    • Authorized Budget (BAC)
      Defines the control account authorized budget (BAC). Manually enter this value. Use this field to monitor the progress of the authorized budget against the work package aggregated BAC. A variance can indicate a need for corrective action.
    • Budget (BAC)
      Displays an aggregation of the sum of BAC of all the control account work packages.
  7. Save the changes.
View Control Account Authorized Budget
A bottom-up number often determines the control account authorized budget (BAC). In this situation, enter the control account BAC after you define, schedule, and scope all the work packages. Use the control account BAC field to compare the work package aggregated BAC against your authorized budget. This read-only field displays an aggregate of the sum of BAC of all the control account work packages.
Follow these steps:
  1. Open Home, and from Earned Value Management, click Control Accounts.
  2. Click the name of the control account.
  3. View the authorized budget in the Budget (BAC) field, and save.
Enter Reprogramming Adjustments for a Control Account
During the course of executing a contract, reprogramming adjustments might be needed. The reprogramming decisions result in adjustments to individual control accounts. A reprogramming adjustment is represented as budget, cost, and schedule variances in an Over Target Baseline (OTB), or Over Target Schedule (OTS). Use the fields on the properties page of reprogramming adjustments to enter the total changes for a control account. The values appear on the CPR Format 1 report, in Section 8 - Columns 12a, 12b and 13.
Follow these steps:
  1. Open the control account.
  2. Open the Control Accounts menu and click Reprogramming Adjustments.
  3. Complete the following fields:
    • Cost Variance
      Defines the aggregate reprogramming adjustment cost variance from all costs that are recorded against control accounts at this level.
    • Schedule Variance
      Defines the aggregate reprogramming adjustment schedule variance from all costs that are recorded against control accounts at this level.
    • Budget
      Defines the aggregate reprogramming adjustment budget from all costs that are recorded against control accounts at this level.
  4. Save the changes.
Monitor Control Account Performance
Use the control account dashboard page to monitor control account performance. This page displays the EV History portlet, which contains the earned value history data based on the work packages. As time progresses, each new reporting period displays on the graph.
You can optionally show projected data on the graph. Your
CA PPM
administrator sets up the Update Earned Value History - Contracts job parameters to project ACWP, BCWP, and BCWS. You can then run the job to view the earned value history.
To customize the page, add or remove portlets using the dashboard of the control account layout portlet page in Studio.
Delete a Control Account
You cannot delete control accounts that are active or accounts that have a baseline. When you delete a control account that has defined work packages, the associated work packages are also deleted.
Follow these steps:
  1. Open the contract.
  2. Click Contract WBS.
  3. Expand the CWBS hierarchy. Locate the CWBS element that is associated with the control account. Click the name of the CWBS element.
  4. Open the Control Accounts menu.
  5. Select the check box next to the control account, and click Delete.
  6. Click Yes to confirm the deletion.