Open Workbench Highlights, Colors, and Fonts

Set Open Workbench (OWB) fonts, colors, symbols, and patterns to highlight project data. Open Workbench highlights make views and reports easier to read, analyze, and understand. You can define highlights for:
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Set Open Workbench (OWB) fonts, colors, symbols, and patterns to highlight project data. Open Workbench highlights make views and reports easier to read, analyze, and understand. You can define highlights for:
  • Cells in the CPM views
  • Data appearing in the spreadsheet views
  • Gantt chart bars and symbols
You can create any number of highlights and highlight conditions. Open Workbench applies highlights in the order that is listed in the
Highlight Condition
dialog. When multiple highlight conditions exist, the last condition that was entered is applied to the view.
You can create and save many highlight files. However, you can apply only one (the default highlight file) to open projects. If you create multiple highlight files, you can specify which one to use by changing the default location and name of the highlight file.
 
Define the Colors of Open Workbench (OWB) Views
You change the colors that are used to separate data appearing in spreadsheet views. Specifically, you can change the colors of the horizontal and vertical separation lines, and the background colors of rows appearing in views. This feature does not affect any highlight settings that you may use to display data in views.
Changes that you make to the view display colors affect all open views and are applied to all projects you open during subsequent Open Workbench sessions. A view can display horizontal and vertical lines in color, none at all, and display rows with background colors alternating line-by-line or object-by-object. Also, when selecting view display colors, you can use a standard color palette or you can create a custom color palette.
 You can redefine the colors that are used to display views any number of times. However, when you edit and apply a new view color definition, you lose the previous color definition. You can define the display colors for groups and for horizontal and vertical lines.
 
Follow these steps:
  1. Click 
    Preferences
     in the application menu.
  2. Open the 
    Display
     tab.
  3. Click the down arrows to select color for the lines in the 
    Horizontal Lines
     and 
    Vertical Lines
     sections. Select 
    None
     to turn off the lines.
    The default color for the horizontal line is Light Gray. The default color for the vertical line is Dark Gray. Click the up arrow to close the drop-down list.
  4. Select the background colors.
    Default:
     White
  5. Select one of the following options in the 
    Alternate Colors  By
     section, and click 
    OK
    :
    • Select 
      Object
       if you want row colors to alternate object-by-object. Depending on a view's definition, an object can contain many rows of information. For example, a task may display its name and list all of its resource assignments.
    • Select 
      Line
       if you want background colors to alternate line-by-line.
  6. To add a custom color, select a group and click the down arrow. 
  7. Click 
    Other
    .
  8. Perform one of the following steps:
    • Select a color from the 
      Basic colors
       palette.
    • Select a color from the 
      Basic colors
       palette, and then use the color matrix on the right side of the dialog to edit the color.
    • Click 
      Define Custom Colors
       to create an entirely new color, and then use the color matrix on the right side of the dialog to edit the color.
      This button is disabled if you are already viewing custom colors.
  9. Click 
    Add to Custom Colors
     and click 
    OK
    .
  10. Click 
    OK
    .
Create Highlights
When inserting field names in the 
Type of Element
 column, insert them into a cell on a row that already displays a highlight format you want applied. You can insert the same field name multiple times into different rows in the 
Type of Element
 column. Each occurrence of a field name appears differently when you display a project, depending on the highlight condition that is applied.
To highlight project data, first select the field names to highlight.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Double-click the 
    Task Information
    Resource Information
    , and 
    Project Information
     folders to display the field names.
  4. Select the field names that are part of the highlighting criteria and drag them into cells in the 
    Type of Element
     column.
  5. Define the highlight conditions under which you want to see the highlight applied to this information.
  6. Define the highlight font settings to define how you want the information to look.
Define the Highlight Settings
To apply new highlights to a project, set the path and file name of the new .RWH file on the 
Locations
 tab of the 
Options
 dialog.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Define the list of field names. Double-click item icons to display object names. Select a field or object to see the highlights that are associated with it.
  4. View the highlight settings in the following columns:
    • Type of Element
      Defines the element to which the highlight is applied.
    • Sample
      A graphic display of the highlight that is applied to the data. Double-click the 
      Sample
       column to select the font attributes or if it is a Gantt field, to display the Gantt Symbol and 
      Color Settings
       dialog.
    • Conditions
      Defines the conditions in which the highlight is applied to the element. Double-click the 
      Conditions
       column to define the conditions.
  5. Click 
    OK
    .
  6. Complete one of the following steps:
    • Save the current highlights (.rwh) file.
    • Save the modified settings in a new highlights file.
Define the Highlight Conditions
When you define highlight conditions, it is also important to define the appearance. Format highlights when you want information to be displayed using specific fonts, styles, or colors, or when you want to assign a color to cells that display project data.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Double-click the 
    Task Information
    Resource Information
    , and 
    Project Information
     folders to display the field names.
  4. Double-click the field name for which you want to change highlights.
  5. Double-click the 
    Conditions
     cell for the field name.
  6. Double-click the item icons to display field names that are associated with the current view. Select a field to see the highlights that are associated with it. Drag field names to the 
    Field 
    column to begin creating or editing a view highlight.
  7. Complete the information in the Highlight grid:
    • Field
      Drag a field name to this column. This field name can be different from the element type.
    • Compare
      Specify if the field name is equal or not equal to the value you select or enter in the 
      Value
       column.
    • Value
      Enter a value or select a value from a drop-down list.
    • And/Or
      Select And or Or to add more conditions in subsequent lines.
  8. Click 
    OK
    .
Define Highlight Formats
You can apply custom colors to fonts, Gantt symbols, and CPM highlights. If you use text-based field names in a highlight, you can choose how the fonts are displayed using the Font dialog. A preview box displays how the text appears when the highlight applies.
Define the Highlight Font Setting
Follow these steps:
  1. Double-click the 
    Sample
     cell of the field name in the 
    View Highlights
     dialog.
  2. Select the font appearance in the 
    Font
     dialog.
  3. Select color using one of the following methods:
    • Select a color from the palette.
    • Click Other to add a custom color to the palette.
  4. Select one of the following options in the Color section. The following fields require explanation:
    • Foreground
      Select to set the foreground (text) color of the highlight.
    • Default
      Select to use the default font color for the foreground (text) of the highlight. The default is the foreground color that is used for window text in your Windows desktop color scheme. To change your color scheme, see your Microsoft documentation.
    • Background
      Select to set the background color of the highlight.
    • Default
      Select to use the default background color for the highlight. The default is the background color that is used for window text in your Windows desktop color scheme.
  5. Click 
    OK
    .
Define the Gantt Symbol and Color Settings
If you use Gantt field names in a highlight, you can choose how the Gantt bars are displayed. Use the 
Gantt Symbol and Color Settings
 dialog to determine how bars, lines, column heading blocks, and other design objects appear in a Gantt chart view.
A preview box displays how the Gantt bar appears when the highlight is applied. When defining Gantt bar symbols and color settings, you can define them to match a highlight condition, and then override the settings with other symbols and color settings for the bar when a different condition is met.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Double-click the 
    Highlight Information
     folder and select a Gantt view
  4. Scroll to find a Gantt element, and double-click the Gantt element sample, such as a bar.
  5. Complete the following steps:
    1. Select 
      Symbol
      Pattern
      , and 
      Color
       from the 
      Left Endpoint
       group to use to display the left endpoint of the Gantt bar.
    2. Select 
      Symbol
      Pattern
      , and 
      Color
       from the 
      Center Bar
       group to use to display the body of the Gantt bar.
    3. Select 
      Symbol
      Pattern
      , and 
      Color
       from the 
      Right Endpoint
       group to use to display the right endpoint of the Gantt bar.
    4. Select the 
      Default Color
       check box to apply the default color (black) to the selected end point or Gantt bar color when the highlight condition is met.
    5. Select the 
      Black Border
       check box to add a black border around a Gantt bar or endpoint.
    6. Select the 
      Draw Border
       check box to add a border around the Gantt bar.
  6. Click OK to save your changes.
Edit CPM Symbol and Color Settings
Use the 
CPM Highlight Symbol
 dialog to determine how bars, lines, column heading blocks, and other design objects appear in a selected CPM view.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Double-click to expand the 
    Highlight Information
     folder and select a CPM View.
  4. Double-click the CPM object sample cell and not a text sample.
  5. Select Pattern and Color to apply to the CPM box in the 
    CPM Highlight Symbol
     dialog.
  6. Click 
    OK
    .
Remove Highlights
If you do not want to highlight any project data, clear the default highlight file location. The default highlight file and location is set on the 
Locations
 tab of the 
Options
 dialog.
Follow these steps:
  1. Open the 
    Project
     ribbon.
  2. Click 
    Colors and Shapes
     in the 
    View
     group.
  3. Select the row for the highlight you want to delete, and press the 
    Delete
     key on your keyboard.
  4. Click 
    Save
    .