PMO Business Alignment, Portfolio Categories, and Status Reports

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You can view indicators that show how well your projects and portfolios are performing. You can report on the business alignment, custom portfolio categories, and status of your investments. Objects and attributes are available to help you define and measure business alignment and status.
 
Set auto-numbering on the ID attribute for each object. For more information, see 
Classic PPM
 Studio Development
.
Business Alignment
You can use alignment factors to calculate the business alignment for an investment. Define the alignment factors to track the business alignment, goals, and corporate priorities of your investments.
Follow these steps:
  1. Open an investment.
    The properties page appears.
  2. Open the Properties menu and click Alignment & Risk. For projects, click Business Alignment.
    The alignment and risk page appears. For projects, the business alignment page appears.
  3. Complete the following fields in the Alignment and Risk section:
    • Business Alignment
      Displays the business alignment score as a stoplight. This score is the average of the scores for each factor that is selected on this page. A higher score indicates better alignment.
      Stoplights
      :
      • Red (0 through 33). The investment is poorly aligned to the business.
      • Yellow (34 through 67). The investment has average alignment to the business.
      • Green (68 through 100). The investment is aligned to the business.
    • Goal
      Defines the goal of the investment.
      Values:
       Cost Avoidance, Cost Reduction, Grow the Business, Infrastructure Improvement, or Maintain the Business
    • Risk
      Defines the risk for the investment. A lower value indicates a lower risk. For projects, this field is available on the risk rating page.
      Stoplights
      :
      • Red (0 through 33). The investment has a low risk.
      • Yellow (34 through 67). The investment has a medium risk.
      • Green (68 through 100). The investment has a high risk.
    • Required
      Indicates if the investment is required for the business for compliance purposes.
  4. Complete the following options from the Alignment Factors section, and save.
    • Corporate Priority
      Defines the corporate priority of an investment.
      Stoplights
      :
      • Green. The investment is either a high or higher priority.
      • Yellow. The investment is a medium priority.
      • Red. The investment is a low priority.
    • Business Unit Priority
      Defines the business unit priority of an investment.
      Stoplights:
      • Green. The investment is either a high or higher priority.
      • Yellow. The investment is a medium priority.
      • Red. The investment is a low priority.
    • Architectural Fit
      Defines the architectural fit for an investment. 
      Stoplights:
      • Green. The investment is either a high or higher fit.
      • Yellow. The investment is a medium fit.
      • Red. The investment is a low fit.
    • Commercial Value
      Defines the commercial value that is associated with the investment.
      Stoplights:
      • Red. The investment has a low commercial value.
      • Yellow. The investment has a medium commercial value.
      • Green. The investment has either a high or higher commercial value.
    • Regulatory Compliance
      Defines the regulatory compliance status of an investment.
      Stoplights:
      • Green. The investment is required for compliance.
      • Yellow. The investment supports compliance activities.
      • Red. The investment is not applicable for compliance.
    • Technology Compliance
      Defines the technology compliance status of an investment.
      Stoplights:
      • Green. The investment is in compliance with architecture standards.
      • Yellow. The investment is not in compliance but stable.
      • Red. The investment is not in compliance.
Portfolio Categorization
Investments include four lookup fields for portfolio categorization. These fields are configured to display on the Project Business Alignment properties as shown in the following image. The portfolio category fields do not include any values and should be configured to support your categorizations.
Define the portfolio categories to classify and group investments for portfolios and reporting. The portfolio category fields are associated to lookups that do not include any values and should be configured to support your categorizations. The portfolio category attributes are available for all investment types, but they are only configured to display on the Business Alignment properties page for projects.
For more information, see 
Administrating
.
Follow these steps:
  1. Open the project.
  2. Open the Properties menu and click Business Alignment.
  3. Complete the following fields in the Portfolio Categorization section:
    • Portfolio Category 1
      Displays user defined portfolio category 1 to classify a project.
    • Portfolio Category 2
      Displays user defined portfolio category 2 to classify a project.
    • Portfolio Category 3
      Displays user defined portfolio category 3 to classify a project.
    • Portfolio Category 4
      Displays user defined portfolio category 4 to classify a project.
The image shows the business alignment factors for an investment.
PMO Status Reports
You can create a status reports to track the progress of a project or program. You can create a weekly, monthly, or quarterly status report. A status report indicates how a project or program is doing in terms of schedule, cost, and scope compared to the plan. 
Before defining the business alignment factors, portfolio categories, and status reports, the investment is required to exist. You can access the pages from the properties menu of the project or program.
Follow these steps:
  1. Open the project or program.
  2. Open the Properties menu and click Status Reports.
  3. Click New.
  4. Complete the following fields:
    • Status Report Name
      Defines the name of the status report.
    • Report Date
      Displays the date that the report was created.
    • Report Status
      Displays the report status. The report status field includes the following values: draft or final.
    • Status Report Update
      Displays the overall project or program status including the latest updates.
    • Key Accomplishments
      Describes the main accomplishments or deliverables for the reported period.
    • Upcoming Activities
      Describes the upcoming activities.
    • Schedule Status
      Specifies a stoplight indicating the schedule status for the project.
      Stoplights:
      • Green. The project or program is on track.
      • Yellow. The project or program has minor variance from the schedule.
      • Red. The project or program has significant variance from the schedule.
    • Current Phase
      Displays the current phase of the project or program.
    • Next Milestone on Track?
      Indicates if the next milestone is on track.
      Default
      : Cleared
    • Variance Explanation
      Provides an explanation for a variance in the project or program schedule.
      Limits:
       2000 characters
    • Scope Status
      Indicates the status of the project or program scope.
      Stoplights:
      • Green. The project or program scoping is on track.
      • Yellow. The project or program scoping has minor variance.
      • Red. The project or program scoping has significant variance.
    • Scope Change Required?
      Indicates if a change in the project scope is required.
      Default
      : Cleared
    • Deliverable Scope Changed?
      Indicates if the scope of the project deliverable has changed.
      Default
      : Cleared
    • Project Objective Changed?
      Indicates if the project objective has changed.
      Default
      : Cleared
    • Change Explanation
      Provides an explanation for a change in the project objective.
      Limits
      : 2000 characters
    • Cost and Effort Status
      Displays the cost and effort status of the project.
      Stoplights:
      • Green. The cost and effort status is on track.
      • Yellow. The cost and effort status has a minor variance.
      • Red. The cost and effort status has a significant variance.
    • Review Approval Problems?
      Indicates if the project is encountering any review approval problems.
      Default
      : Cleared
    • Staffing/Availability Issues?
      Indicates if the project is encountering staffing availability issues.
      Default
      : Cleared
    • Project Affected by External Factors?
      Indicates if external factors affect the project.
      Default
      : Cleared
    • Cost and Effort Explanation
      Provides an explanation for the cost and effort status.
      Limits
      : 2000 characters
  5. Save the changes.
To align with the enhanced productivity introduced in
Clarity
15.x, we updated the 14.4 PMO Accelerator. Starting with Release 14.4 and higher, the following changes appear in report status lookups, portlets, and reports:
  • Green
    : On Track
  • Orange
    : Needs Help (the former default value was
    Minor Variance
    )
  • Red
    : At Risk (the former default value was
    Significant Variance
    )
Your values and display mappings may vary.
The following image shows an example of a project status report:
The image shows a sample status report for a project.