Financial Forecast Review by Plan Grouping

The Financial Forecast Review by Plan Grouping report displays budget or planned, actual, and forecast cost amounts with variances for each investment, grouped by up to two financial plan grouping attributes. The report has parameters for you to select the financial plan group by attributes when you run the report and you can select any of the attributes that are supported as financial plan grouping attributes.
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The Financial Forecast Review by Plan Grouping report displays budget or planned, actual, and forecast cost amounts with variances for each investment, grouped by up to two financial plan grouping attributes. The report has parameters for you to select the financial plan group by attributes when you run the report and you can select any of the attributes that are supported as financial plan grouping attributes.
The following image shows the Financial Forecast Review by Plan Grouping report displaying budget or planned, actual, and forecast cost amounts with variances for each investment.
Image displaying the Financial Forecast Review by Plan Grouping report displaying budget or planned, actual, and forecast cost amounts with variances for each investment.
Report Prerequisites
Verify that you have completed the following prerequisites before you run this report:
  • The
    Load Data Warehouse
    and
    Load Data Warehouse Access Rights
    jobs must be run before you run this report. If the Data Warehouse is not populated, the report displays a message that there are no matching records. Also, most of the report parameters do not display options.
  • The investment must have at least one financial plan for the investment to display in the report. The report has a financial plan type parameter with the values of budget or planned so you can run the report for budget or cost plan amounts. If the financial plan type parameter is budget, then the investment must have at least one approved budget for the investment to display in the report. If the financial plan type parameter is planned, then the investment must have at least one cost plan for the investment to display in the report.
  • The investment must have a department OBS unit that is associated to it to create a cost plan on the investment. For a department OBS to be available to associate to an investment, first set up a department OBS and a location OBS (Administration/Organization and Access-OBS) and associate them to the investment objects (for example, Application, Project, and so on) on which you create financial plans. Next, create an entity (Administration/Finance-Setup/Entities) and associate the department OBS and location OBS to the entity. On the entity, create fiscal time periods (Administration/Finance-Setup/Entities-Fiscal Time Periods Tab) for the period types (monthly, 13 periods, quarterly, annually) that you want to reference in creating financial plans. If you do not intend to plan by annual fiscal periods, still create them because the report requires them as explained in the next bullet item.
  • There must be fiscal time periods, with a period type of annually, created (Administration/Finance-Setup/Entities-Fiscal Time Periods Tab) that cover the periods for which you have investment financial plans in the product. For example, if you have investments with monthly or quarterly budgets or cost plans for 2015 and 2016, then you must have annual fiscal periods that are created for 2015 and 2016 even though you are not creating budgets or cost plans by these annual periods. The report uses these annual periods to convert the budget and cost plan amounts entered so they can be reported by fiscal year, independent of how they are entered in the financial plans.
  • There must be fiscal time periods, with a period type of monthly or 13 periods, created (Administration/Finance-Setup/Entities-Fiscal Time Periods Tab). There is an as of date parameter that is evaluated to the end of the fiscal period in which it falls, by comparing it to fiscal periods with a type of monthly or 13 periods, whichever you have set up in your system. If you do not have fiscal periods with a type of monthly or 13 periods, then the report cannot evaluate the as of date parameter to a fiscal period to calculate actuals to date and forecast (calculated).
Report Properties
The following values list the report properties:
Name
: Financial Forecast Review by Plan Grouping
Resource ID
: CSK_FIN_ForecastRevByPlanGroup
Description
: Financial Management (PMO Accelerator)
Folder
: CA PPM/Reports/Financial Management/Financial Forecast Review by Plan Grouping
Path
: /ca_ppm/reports/financial_management/CSK_FIN_ForecastRevByPlanGroup
Data Source
: CA PPM Data Warehouse Bean Data Source
Report Parameter Options
The following table lists the report parameter options.
Prompt Text
Parameter Name
Type
Input Control Name
Input Control Resource ID
Mandatory
Default Value
Investment OBS Type
investmentOBSTypeKey_1
Single-select
Query
Investment OBS Type
investmentOBSTypeKey_1
No
Investment OBS Unit
investmentOBSUnitKey_1
Single-select
Query
Investment OBS Unit
investmentOBSUnitKey_1
No
Investment Type
investmentTypeKey_1
Multiple-select
Query
Investment Type
investmentTypeKey_1
Yes
All
Investment Manager
investmentManagerKey_1
Multiple-select
Query
Investment Manager
investmentManagerKey_1
No
Investment
investmentKey_1
Multiple-select
Query
Investment
investmentKey_1
No
Investment Status
investmentStatusKey_1
Multiple-select
Query
Investment Status
investmentStatusKey_1
No
Financial Plan Type
financialPlanTypeKey_1
Single-select
List of Values
Financial Plan Type
financialPlanTypeKey_1
Yes
Planned
Fiscal Year
fiscalYearKey_1
Multiple-select
Query
Fiscal Year
fiscalYearKey_1
Yes
Report Currency
currencyKey_1
Single-select
Query
Report Currency
currencyKey_1
No
% Spent Threshold
pctSpentThreshold
Single Value
Number
% Spent Threshold
pctSpentThreshold
Yes
10
% of Plan Type Threshold
pctOfPlanTypeThreshold
Single Value
Number
% of Plan Type Threshold
pctOfPlanTypeThreshold
Yes
10
Financial Plan Group By 1
groupfinancialPlan1
Single-select
List of Values
Financial Plan Group By 1
groupfinancialPlan1
Yes
Financial Plan Group By 2
groupfinancialPlan2
Single-select
List of Values
Financial Plan Group By 2
groupfinancialPlan2
No
Include Inactive Investments?
includeInactiveInvestments
Boolean
Include Inactive Investments?
includeInactiveInvestments
No
Unchecked
Database Schema
dwhDBSchema
Hidden
Not Applicable
Yes
Passed through
Clarity PPM
UI Theme
ppmUserUITheme
Hidden
Not Applicable
Yes
Passed through
Clarity PPM
Language
ppmUserLanguage
Hidden
Not Applicable
Yes
Passed through
Clarity PPM
User ID
ppmUser
Hidden
Not Applicable
Yes
Passed through
Clarity PPM
Parameter Lookup Values
The following values list the lookup values:
Investment Type
: All, Application, Asset, Idea, Other Work, Product, Project, Service
Financial Plan Type
: Budget, Planned
Financial Plan Group By 1 and 2
: Charge Code, Cost Type, Department, Input Type Code, Location, Resource, Resource Class, Role, Transaction Class, User Value 1, User Value 2
Parameter Explanations
The following list describes the parameters:
  • The Investment OBS Type is a cascading parameter and determines which units are listed in the Investment OBS Unit parameter. This parameter is not used which investments display in the report.
  • The Investment OBS Unit parameter displays values that are based on the Investment OBS Type selected. When you select an OBS unit in this parameter, the report displays the investments that are attached to the OBS unit and descendants of the unit you select.
  • The Financial Plan Type parameter allows you to select which type of financial plan to include in the report. You can run the report to display budget amounts from the budget or planned amounts from the cost plan. This option is available because sometimes cost plans are implemented without budgets so this parameter gives you the flexibility to select which plan type to show in the report. The Financial Plan Type parameter works as follows:
    • Budget
      The budget amounts in the report are based on the current approved budget. The preceding screen capture displays the amounts as budget because this is the parameter value that is selected when running the report.
    • Planned
      The planned amounts in the report are based on the current cost plan of record. The above screen capture was run with the option of budget. If it is run with the option of planned, then it displays the word "planned" where it displays the word "budget" in the report column headings.
  • The Fiscal Year parameter allows you to control which costs, from the financial plans and actual transactions, are included in the report. When you select a fiscal year, the budget or planned amounts are restricted to only display the amounts within the fiscal year you select. The same applies to actual amounts. You can view costs for one or several fiscal years, regardless of whether the financial plans are entered by period types of monthly, 13 periods, quarterly, or annually.
  • The Report Currency parameter allows you to convert the amounts in the report to one currency for reporting purposes. If you select a currency in the parameter, then the amounts in the report are converted into that currency per the exchange rates set up in the product, if the report currency is different from the investment currency. If you do not select a currency in the parameter, then the report displays amounts in the entity home currency of the department that is associated to the investment.
    In order to use this Report Currency parameter to convert currencies ,enable multi-currency  in your installation of the product (Administration/Finance-Setup/Defaults). In the Currency section, there is a System field that must be set to Multi Currency. In addition to enabling multi-currency, also activate the currencies that you want to use in the product (Administration/Finance-Setup/Currency). Lastly, set up Foreign Exchange rates in the product (Administration/Finance-Setup/Foreign Exchange Rates). The report uses exchange rates with an Exchange Rate Type of 'Average' so you must set up exchange rates of this type.
  • The % Spent Threshold parameter allows you to control when the background color changes from yellow to red for the % spent column in the report. If the % spent in the report is less or equal to 100%, then the background color is green.  If the % spent is greater than 100%, then it is yellow until it reaches the % spent threshold that is entered as a parameter. Amounts that are greater than the threshold are red. In the preceding  screen capture, the % spent threshold parameter that is entered when running the report is 10%.  Entering a value of 10% means that the % spent turns red when it is greater than 110%. Enter 10% as the threshold, not 110%.
  • The % of Plan Type Threshold parameter allows you to control when the background color changes from yellow to red for the % of budget or planned column in the report. If the % of budget or planned in the report is less or equal to 100%, then the background color is green. If the % of budget or planned is greater than 100%, then it is yellow until it reaches the % of plan type threshold that is entered as a parameter. Amounts that are greater than the threshold are red. In the preceding screen capture, the % of plan type threshold parameter that is entered when running the report is 10%.  Entering a value of 10% means that the % of budget or planned turns red when it is greater than 110%. Enter 10% as the threshold, not 110%.
  • The report has Financial Plan Group By 1 and Financial Plan Group By 2 parameters that allow you to control how the report is grouped. You can group the report by up to two options, which can be any combination of the following grouping options:
  • Charge Code
    . This option groups the report by charge code.
  • Cost Type
    . This option groups the report by cost type.
  • Department.
    This option groups the report by department.
  • Input Type Code
    . This option groups the report by input type code.
  • Location
    . This option groups the report by location.
  • Resource.
    This option groups the report by resource.
  • Resource Class.
    This option groups the report by resource class.
  • Role
    This option groups the report by role.
  • Transaction Class.
    This option groups the report by transaction class.
  • User Value 1
    . This option groups the report by user value 1.
  • User Value 2
    . This option groups the report by user value 2.
  • The investment statuses are displayed based on the existing investment statuses in the environment such as test, dev, or prod. For example, if there are investments with only Approved status, then only the Approved investment status displays.
Report Fields and Calculations
The report displays the investment name, investment start date, and investment finish date. If the financial plan type parameter is set to budget, then the report displays the following columns: budget, actual to date, budget remaining, % spent, forecast (calculated), forecast remaining, budget to forecast variance, and % of budget. For budgets, the report only includes the current approved budget amounts.
If the financial plan type parameter is set to planned, then the report displays the following columns: planned, actual to date, planned remaining, % spent, forecast (calculated), forecast remaining, planned to forecast variance, and % of planned. For planned, the report only includes the current plan of record cost plan amounts.
The current approved budget or cost plan of record is the only financial plan included. The plan of record for the cost plan is the one designated as plan of record. The plan of record for the budget is current approved budget. Budget and cost plans are included; benefit plans are excluded.
If the report currency parameter is not selected, then the report displays all investments in their home currency. This is the entity home currency of the department that is associated to the investment. In this case, an extra currency column displays in the report to the right of the investment name to give visibility into the currency of the investment because the investments can be in different currencies. If the report currency parameter is set to a currency, then all the investments in the report are converted from their home currency to the report currency, if the two are different, so you can view all investments in the same currency. In this case, the currency is displayed in parentheses in the report title instead of as a column in the report because all of the investments are in the same report currency. In order to use the report currency parameter for converting amounts, your 
Clarity PPM
installation must have multi-currency enabled. Currency conversions are calculated based on the foreign exchange rates set up with a type of average. They are also based on the current date so the exchange rate effective date must be the same or earlier than the current date. With these conditions met, the exchange rate effective date closest to the current date is the exchange rate that is used for the conversions.
Actual financial transaction cost amounts only include transactions that are processed and posted. Any other status is a transaction that is adjusted, reversed, or updated and those transactions are excluded. Actual financial transaction cost amounts are in the currency that is the entity home currency of the department that is associated to the investment.
This report contains the following calculations, which are all subject to the fiscal year parameter:
  • Budget or Planned
    This is the approved budget or planned cost for the cost plan of record.
  • Actual To Date
    This is the actual cost posted during the fiscal period.
  • Budget or Planned Remaining
    Budget or Planned – Actual To Date
  • % Spent
    (Actual To Date / Budget or Planned) x 100
    % Spent background color is determined as follows:
    • Green. The % Spent is less than or equal to 100%.
    • Yellow. The % Spent is greater than 100% and it exceeds 100% by a value that is less than or equal to the % Spent threshold entered as a parameter.
    • Red. The % Spent is greater than 100% and it exceeds 100% by a value that is greater than the % Spent threshold entered as a parameter.
  • Forecast (Calculated)
     This is the actual cost posted through the prior fiscal period plus the planned cost beginning in the current fiscal period.
  • Forecast Remaining
    This is the actual cost posted through the last complete fiscal period plus the planned cost remaining in the cost plan of record after the last complete fiscal period. For example, if the project's as of date is 05/20/2015, then forecast remaining is actual cost through 04/30/2015 plus planned cost in fiscal periods after the fiscal period ending 04/30/2015.
  • Budget or Planned to Forecast Variance
    Budget or Planned – Forecast (Calculated) 
  • % of Budget or Planned
    (Forecast (Calculated) / Budget or Planned) x 100
    % of Budget or Planned background color is as follows:
    • Green. The % of Budget or Planned is less than or equal to 100%.
    • Yellow. The % of Budget or Planned is greater than 100% and it exceeds 100% by a value that is less than or equal to the % of Plan Type threshold that is entered as a parameter.
    • Red. The % of Budget or Planned is greater than 100% and it exceeds 100% by a value that is greater than the % of Plan Type threshold that is entered as a parameter.
Report Security
Security is determined by investment view rights.