Prorating From Journal Files Checklist

The journal file prorating method performs the prorating as the accounting journal files are built in the
MICS DAILY
run. Each journal file, for which prorating has been specified, includes multiple observations for each work unit selected for prorating. If it was prorated to one or more new COSTCTR1s, the original observation will not appear in the journal file. Since the Ledger File is summed from the journal files, it also reflects the prorating. The standard
MICS
files are not affected.
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The journal file prorating method performs the prorating as the accounting journal files are built in the
MICS DAILY
run. Each journal file, for which prorating has been specified, includes multiple observations for each work unit selected for prorating. If it was prorated to one or more new COSTCTR1s, the original observation will not appear in the journal file. Since the Ledger File is summed from the journal files, it also reflects the prorating. The standard
MICS
files are not affected.
Follow these steps to prorate from journal files:
  1. If you want to prorate all units from a complex level set of prorating specifications, specify YES for "Always use complex level prorating table" on the General Installation Accounting Specifications panel (MWF;4;2;3;2;1). Otherwise, specify NO.
    Refer to Specifying Prorating Options for more information about these specifications.
  2. Submit the accounting options generation job, ACTXOPTS, in sharedprefix.MICS.CNTL. You are automatically placed into ISPF Edit on ACTXOPTS each time you enter or change the General Installation Accounting Specifications.
  3. If you are using the complex level prorating table, select Option 2, Complex Level Prorating, on the Prorating Menu (MWF;4;2;3;8;2) to specify the prorating parameter.
    Otherwise, select Option 1, Unit Level Prorating, on the Prorating Menu (MWF;4;2;3;8;1). Specify the prorating parameter for each unit in which you want prorating performed.
  4. If you are using the complex level prorating table, run the complex level prorating generation job, PRORATE, in sharedprefix.MICS.CNTL to create the $PRORATC format.
    Otherwise, run the unit level prorating generation job, PRORATEU, in prefix.MICS.CNTL to create the $PRORATE format. You must run this job in each unit for which you specified a prorating parameter.
    You are automatically placed into ISPF Edit on the correct job when you enter or change the prorating parameter.
  5. If you need to prorate from more than a single data element, or if you need to prorate to cost center levels other than COSTCTR1, code the appropriate macros in sharedprefix.MICS.SOURCE(#ACTEXIT) as discussed in the following sections: Prorating to Cost Centers Other Than COSTCTR1 and Prorating From More Than One Data Element.
  6. For each journal file that you want to prorate, specify YES for Journal Prorating on the Rate Table Journal File Specifications panel. If you want to prorate from a variable other than COSTCTR1, specify it as the Prorate From variable. Otherwise, COSTCTR1 is used. Refer to Specifying Journal File Characteristics for more information about these specifications.
  7. Submit the Rate Table generation job, MAGRUN, in prefix.MICS.CNTL. If you change any parameter specifications, you are automatically placed into ISPF Edit on this member each time you END from the Rate Table parameter.
    Prorating will begin with the next execution of the
    MICS DAILY
    job following the MAGRUN.