ACT Defining Invoice Categories

Charges are computed at the individual charging element level. Since this level may be too technical and/or detailed for meaningful reporting, charges are reported by general, user-defined groups called invoice categories
micsrm140cd
Charges are computed at the individual charging element level. Since this level may be too technical and/or detailed for meaningful reporting, charges are reported by general, user-defined groups called invoice categories
A default Invoice Category Table is distributed with the system. However, to provide maximum flexibility, you may make additions or changes so that the reporting structure is consistent with your installation's requirements.
Since the only invoice categories that appear on the invoice are those that are associated with the Rate Table's charging element computation codes, we recommend that you do not delete any of the standard invoice categories.
Steps to Define Invoice Categories
 
  1. Select Option 3, Invoice Category Definition, on the Parameter Specifications menu to display the Invoice Category Definition panel and make the changes that you need.
  2. Submit the INVCCAT job in sharedprefix.MICS.CNTL. This job generates the $ACTIVCF format in sharedprefix.MICS.MCOLIB. This format relates each invoice category to its description and is used in printing the invoice. If you have made any changes, you are automatically asked to submit this job when you END from the Invoice Category Definition panel.
You can also submit this job from TSO as follows:
SUB 'sharedprefix.MICS.CNTL(INVCCAT)'
Use the following sections to define invoice categories:
 
 
Invoice Category Worksheet
 
+----------------------------------------------------------------------------------------------------------+ | | | Date: ____/____/____ Administrator: ____________________________________________ | +----------------------------------------------------------------------------------------------------------+ INVOICE CATEGORY WORKSHEET Invoice Category Description ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________ _____________________________________________________________________________ ______________________________________________________________________________________________________________
Use the Invoice Category Worksheet worksheet to define the following parameters:
Invoice category
Description: The unique, four-digit invoice category number used to report charges incurred against a group of billable elements.
Default: Refer to the Table of Default Invoice Categories, see the List of Default Invoice Categories section below.
Values: Alphanumeric, 1000 to 8999 or 1XXX to 8XXX
N
ote:
 The first digit in the invoice category number denotes a general classification and the next three digits denote a subgroup. All four digits together constitute a detail invoice category. Both general classification invoice categories (nXXX) and detail invoice categories (nnnn) are shown on the invoice.
Invoice categories greater than 8999 are reserved for
MICS
internal use. User-defined invoice categories should be in the range of n950 - n999, where n is 1 thru 8.
Description
Description: The description of this invoice category, which will be printed on the invoice and financial reports.
Default: Refer to the Table of Default Invoice Categories, see the List of Default Invoice Categories section below.
Values: Character, length 40
N
ote:
 When adding a completely new category type, you should also add a general classification invoice category (nXXX) to the table.
Invoice Category Example
The following Invoice Category Example assumes that the printing of labels constitutes a large part of the installation's printer activity. This category is to be added and assigned the invoice category of 7003.
_____________________________________________________________ INVOICE CATEGORY WORKSHEET Invoice Category Description 7953 Labels _____________________________________________________________
List of Default Invoice Categories
The following list contains the default invoice categories that are distributed with
MICS Accounting and Chargeback
.
1XXX - Processor Hardware 
1100
Central Processor(s) 
1110
Processor Storage
1200
Channels 
1300
Control Units 
1400
Tape Drives
1500
 
Direct Access 
1550
Mass Storage Devices
1600
Minicomputers
1650
Minicomputers
1700
UNIX Systems
1750
UNIX Resource Accounting
1800
NT Systems
2XXX - Teleprocessing Equipment
2100
Terminals 
2110
NSM Asset Management
2120
I/S Inventory and Assets
2130
Modems
2150
Multiplexors
2160
Control Units
2200
Communications Lines
2300
Communications processors
2400
Local-Area Network Equipment
2500
Microwave Transmission Equipment
2600
Satellite Earth Stations
2800
Voice Communications Equipment
2900
Video-Conferencing Equipment 
3XXX - Hard Copy I/O Devices
3100
Mechanical Printers
3110
Laser Printers
3120
Card Readers
3130
Card Punches
3135
Interpreters
3140
Sorters
3141
Collators
142
Bursters
3143
Deleavers
3144
Paper Cutters
3150
OCR Readers
3151
MICR Readers
3152
Microfilm Printers
3153
Aperture Card Equipment
3160
Plotters
3165
Graphics Equipment
3170
Data Conversion Units
3200
Paper Copiers
3250
Microfilm Copiers
3300
Offset Printing
3400
Keypunches
3410
Key to Tape/Disk Units
4XXX - Support Equipment
4001
Tape Cleaner Unit
4002
Tape Certification Unit 
4003
Pack Examiner
4100
Oscilloscopes
4210
Datascopes
4220
Patch Panel Equipment
4230
Network Control Systems
4500
Hardware Monitors
5XXX - Software
51XX
System Software
Purchase/Lease Costs
Development Cost
Documentation Costs
Training Costs
Maintenance Cost
55XX
Application Software
Purchase/Lease Costs
Development Cost
Documentation Costs
Training Costs
Maintenance Cost
58XX
Communication Software
Purchase/Lease Costs
Development Cost
Documentation Costs
Training Costs
Maintenance Cost
6XXX - Personnel
6001
Administrative
6100
Systems Programmers
6200
Applications Programmers
6300
Systems Analysts
6400
Operators
6410
I/O Personnel
6420
Schedulers
6430
Data Control Personnel
6440
Tape Librarians
6450
DASD Manager
6500
Data Entry
6600
Education and Training
6700
Hardware Installation and Support
6800
Clerical
6900
Facilities Maintenance
7XXX - Inventories
7001
Paper
7002
Cards
 
7100
Tape Volumes
7200
Disk Volumes
7230
SMS Storage Class
7240
SMS Management Class
7250
Mass Storage Cartridges
7300
Printer Ribbons
7800
Reference Manuals
7850
Library Volumes
7900
Expendables 
8XXX - Facilities
8001
Furniture and Fixtures
8050
Floor Space
8100
Environmental Control
8110
Heat
8120
Light
8130
Power
8140
Air Conditioning
8200
Transportation
8300
General Office Machines
8400
Security
8450
Fire Control
8500
Auxiliary Power Supply
9XXX - Reserved for
MICS
Use