Activating Accounting for NSM
Once
MICS Accounting and Chargeback
Option is installed, use the Default Strategy Checklist and the Alternate Strategy Checklist if you want to charge for NSM NT resource Accounting (NTA), NSM Asset Management Option (AMO), and NSM UNIX resource Accounting (NIX).micsrm140cd
Once
MICS Accounting and Chargeback
Option is installed, use the Default Strategy Checklist and the Alternate Strategy Checklist if you want to charge for NSM NT resource Accounting (NTA), NSM Asset Management Option (AMO), and NSM UNIX resource Accounting (NIX).Do not use these checklists unless you followed the checklist in Installing to install
MICS Accounting and Chargeback
Option in your complex, and then completed the Installation checklist.Review the discussion of external file charging so that you will be familiar with its purpose and the different specifications that need to be made. For more information, see Accounting for Complex-Level External Files.
When you activate charging for NTA, NIX or for AMO you must fill in the file specifications and review the default charging algorithm and its algorithm qualifications. You can optionally code an exit for these special external files.
Each computation code used in an External File Rate Table must be defined in the Charging Element definition. We have predefined the computation codes in the 2801-2826 range for NTA, 2900-2930 for NIX and 2120-2125 for AMO. The default computation code is 2801 for NT resource accounting, 2120 for Asset Management option and 2900 for UNIX resource accounting.
You can use a default charging strategy to bring in your NTA, NIX or AMO charges. This default strategy uses:
- Direct charging with the TYPE variable o A rate of 1.0
- One algorithm
- No algorithm qualification
- Computation code 2120, 2900 and 2801
- Invoice category 2110, 1750 and 1800
- Invoice category description
- "NT Systems"
- "UNIX Resource Accounting"
- "NSM Asset Management"
Two available checklists are described below:
- Use the default strategy checklist to activate the default strategy.
- Use the alternate checklist to design your own charging strategy.
Default Strategy Checklist
Follow the steps in this checklist to use the default strategy to activate accounting for AMO, NT resource accounting, and UNIX resource accounting data.
In the steps that follow, you will use
MICS Accounting and Chargeback
Option online panels to specify your parameters. To access the panels for a parameter, select the appropriate option number on the Parameter Specifications and Generation menu. To display the Parameter Specification and Generation menu, proceed as follows:- Invoke theMICS Workstation Facility(MWF) and select option 4, Management Support Applications, from the MWF menu.
- Select Option 2, Accounting and Chargeback, from the Management Support Applications menu.
- Select Option 3, Parameter Specification and Generation from the Installation Accounting Primary Options Menu.
Note:
For more information about worksheets referenced in the following steps, see Customization.- Select Option 7, External File Definition, on the Parameter Specification and Generation menu to display the External File Selection panel.We have predefined the UAMAMO, UAMNTA and UNXNIX files to process charges from AMO, NT resource accounting and UNIX resource accounting data.Select line command to display the External File DefinitionFile Options panels and proceed as follows:
- Select Option 1, External File Specifications, to code the INPUTACT DD statement. Provide the name of the data set that contains the charge records. You must enter the INPUTACT DD statement for each file on the External File Specifications panel. The JCL that is generated includes the DD statement.
- The input data set for NT and UNIX resource accounting created by NSM Systems Performance. The input data set for AMO is created by the AMO EXTRACT program delivered withMICSThe input data set for the I/S Inventory and Assets Manager is created by the ChargeBack (Bill To) Detail Report (#180A).
- Submit the External File Generation job. If you made any changes to the external file parameter, you are automatically requested to submit the job when you END from the External File Selection panel.
- You can also submit the External File Generation job from TSO as follows:SUB 'sharedprefix.MICS.CNTL(EXTFILE)'Return to the Installation Accounting Primary Options Menu.
- Modify the Cost Center Derivation Routine (COSTRTE) to create your COSTCTR1-9 values for IAM, AMO, NTA and for NIX charges. Complete the following:
- Select Option 1, Cost Center Definition, from the Parameter Specification and Generation menu.
- Select Option 2, Cost Routine, on the Cost Center Definition Menu to add SAS code and to assign values to your COSTCTR1-9 variables. The variable ROUTINE supports the following values:
- AMOINPUT
- Process Asset Manager records
- NTAINPUT
- Process NSM NT records
- NIXINPUT
- Process NSM UNIX records
- Return to the Installation Accounting Primary Options Menu after performing the prior steps.
- Review the new job that has been created to process the UAMAMO, UNXNIX OR the UAMNTA file. It will add records to the Standard Debit File (ACTSDT00). Test this job by processing your external file and adding the output records to a test data set instead of to your production data set. Catalog a test data set with the same attributes as sharedprefix.MICS.TABLES to allow your test job to have an output data set.
- Select Option 1, Month End Close Out Jobs, from the Installation Accounting Primary Options Menu.
- Select Option 1, External File Update, from the Month End Close Out Jobs menu.
- If you have both complex-level and unit-level external files defined, the External File Update menu will appear. Select Option 1, Complex-level External Files.
- Select the new job, ACTfffTB, that you created. Check the input data set name for accuracy. Modify the JCL to use a test output data set in place of the standard output data set sharedprefix.MICS.TABLES. Then submit the job.
- After you have submitted the job, CANCEL from the PDF EDIT function to avoid a permanent change to the JCL.
- After the External File Update job has finished, validate the records in your ACTSDT00 file in your test data set. You can use the MSAS option of theMICS Workstation Facility(MWF) to interactively review the file.
- Notify your Production Control Group, or the group responsible for the production use of this external file processing job, that it is now available.
Alternate Strategy Checklist
Follow this checklist to design your own charging strategy for IAM, AMO, NT and UNIX resource accounting data.
- If you plan to use different charging algorithms for different groups of SYSID, Subsysid, Subtype, Cost Center 1, or Workunit values; Select Option 9, Qualification Groups, from the Parameter Specification and Generation menu. On the Group Selection panel, insert a group ID and description line for each group that you want to create. Then, on the Group Specification panel, select the line for each group and enter the values that comprise the group.Submit the Qualification Group Generation job. If you added, deleted, or changed any cost center groups, you are automatically requested to submit the job when you END from the Group Selection panel. You can submit the job at this point, or you can CANCEL because the Qualification Group Generation job will be performed by the External File Generation job that you will run in step 4.You can also submit the Qualification Group Generation job from TSO as follows:SUB 'sharedprefix.MICS.CNTL(CHRGROUP)'
- Select Option 3, Invoice Category Definition, from the Parameter Specification and Generation menu and make any invoice category additions or modifications that you require.If you added, deleted, or changed any invoice categories, you are automatically requested to submit the Invoice Category Generation job when you END from the Invoice Category Definition panel. You can submit the job at this point, or you can CANCEL because the Invoice Category Generation job will be performed by the External File Generation job that you will run in step 4.Return to the Parameter Specification and Generation menu.
- Select Option 5, Charging Element Definition, from the Parameter Specification and Generation menu to display the Charging Element DefinitionElement Selection panel. Use the Insert and Select line commands, respectively, to add or modify charging elements. Both of these line commands cause the Charging Element Specifications panel to be displayed for data entry. If you are activating a standardMICSproduct, you can display the Master Charging Element Table and copy the charging elements for the product into your charging element table.We have predefined the following charging elements:AMO - 2120-2123 NT - 2801-2803, 2806-2809, 2815, 2816, 2820-2822, 2825, and 2826 UNIX - 2900, 2905, 2906, 2910, 2911, 2915, 2916, 2920, 2922, and 2925We recommend that you add new elements in the 8000-9999 range.If you added, deleted, or changed any charging elements, you are automatically requested to submit the Charging Element Generation job when you END from the Charging Element Selection panel. You can submit the job at this point, or you can CANCEL because the Charging Element Generation job will be performed by the External File Generation job that you will run in step 4.
- Select Option 7, External File Definition, on the Parameter Specification and Generation menu to display the External File Selection panel.We have predefined the UAMAMO, UAMNTA and UNXNIX files to process charges from the Asset Management option (AMO), from NSM NT resource (NTA) and from NSM UNIX resource (NIX). Use the Select line command to display the External File DefinitionFile Options menu, and proceed as follows:
- Select Option 1, External File Specifications, to specify prorating, SUBSYSID, and SUBTYPE information and to code the INPUTACT DD statement.If you want to do prorating, change the External File Specifications panel options as follows:The Prorating option must be YES.You must enter the INPUTACT DD statement for your Uxxfff file on the External File Specifications panel. This DD will be included in the generation of ACTfffTB job and it will be used to input the external file.
- The input data set for NT and UNIX resource accounting is created by NSM Systems Performance. The input data set for AMO is created by the AMO EXTRACT program delivered withMICS.
- Select Option 3, Algorithm Selection and Specification, on the External File DefinitionFile Options menu. Select the algorithm shown on the Algorithm Selection panel to review the computation codes and rates. The default computation codes are:AMO - 2120 NT - 2801 UNIX - 2900You can use any of the new external file computation codes or assign any computation codes you defined. SeeMICS Accounting and ChargebackOption section 4.2.1.3 for list of the computation codes. The default algorithm is using VARIABLE VALUE with the TYPE variable as the qualifier to allow you to have different computation codes based on the value of TYPE from the input records. A rate of 1.0 is used to indicate the input quantity.You can insert a line if you want another algorithm, then enter an algorithm identifier and a description on the Algorithm Selection panel. Then use the Select line command to display the Algorithm Specification panel and enter the computation codes and rates for the algorithm.
- If you defined more than one charging algorithm for the external file, select Option 4, Algorithm Qualification. Use the Algorithm Qualification panel to specify the work to which each algorithm applies.
- If you want to code a SAS exit for use immediately prior to the output of each external file observation, select Option 5, External File Exit.
- Select Option 6 to optionally build a table to look up a cost center value based on the value of a variable in an external file.
- Submit the External File Generation job. If you made any changes to the external file parameter, you are automatically requested to submit the job when you END from the External File Selection panel.You can also submit the External File Generation job from TSO as follows:SUB 'sharedprefix.MICS.CNTL(EXTFILE)'
- If you plan to prorate the UMAfff file on the Parameter Specification and Generation menu, select Option 8 to display the Prorating Menu. Select Option 2, Complex-Level External File Prorating. When you select the option, the Prorating Percent Specifications panel will be displayed. The lines you insert on this panel specify an old value, which identifies a record to prorate; a new value, which identifies the new Cost Center 1 value; and a percent, which indicates the percent of the original charge the new Cost Center 1 value will receive.Prorating specifications for complex-level external files are made at the complex level. These specifications will be used for all complex-level external files that are being prorated.Submit the Prorating Generation job. If you made any changes, you are automatically requested to submit the proper job when you END from the Prorating Percent Specifications panel.You can also submit the Prorating Generation job for external file prorating from TSO as follows:SUB 'sharedprefix.MICS.CNTL(PRORATE)'Return to the Installation Accounting Primary Options Menu.
- Modify the Cost Center Derivation Routine (COSTRTE) to create your COSTCTR1-9 values for the external files. Complete the following:
- Select Option 1, Cost Center Definition, from the Parameter Specification and Generation menu.
- Select Option 2, Cost Routine, on the Cost Center Definition Menu to add SAS code and to assign values to your COSTCTR1-9 variables. The variable ROUTINE has a value of AMOINPUT to denote processing Asset Management Options, NTAINPUT to indicate processing NSM NT records and NIXINPUT denote NSM UNIX records. You can use the PROC FORMAT $ACTUAMO, $ACTUNIX or FORMAT $ACTUNTA in your coding if you filled in the table in step 1. Review the sample COSTRTE member in sharedprefix.MICS.HOLD.PARMS for coding hints.
- Return to the Parameter Specification and Generation menu.
- Review the new job that has been created to process the Uxxfff file. It will add records to the Debit File (ACTSDT00). Test this job by processing your external file and adding the output records to a test data set instead of to your production data set. Catalog a test data set with the same attributes as sharedprefix.MICS.TABLES to allow your test job to have an output data set.
- Select Option 2, Month End Processing, from the Primary Options menu.
- Select Option 1, Month End Close Out Jobs, from the Month End Processing menu.
- Select Option 1, External File Update, from the Month End Close Out Jobs menu.
- If you have both complex-level and unit-level external files defined, the External File Update menu will appear. Select Option 1, Complex-level External Files.
- Select the new job, ACTfffTB, that you created. Check the input data set name for accuracy. Modify the JCL to use a test output data set in place of the standard output data set sharedprefix.MICS.TABLES. Then submit the job.
- After you submit the job, CANCEL from the EDIT function to avoid a permanent change to the JCL.
- After the External File Update job has finished, validate the records in your ACTSDT00 file in your test data set. You can use the MSAS option of theMICS Workstation Facility(MWF) to interactively review the file.
- Notify your Production Control Group, or the group responsible for the production use of this external file processing job, that it is now available.