ACT Specifying Debits and Credits

Use Option 3, Debits and Credits, on the Application Database Data Entry menu (MWF;4;2;1;3) to specify any standard (one-time) and recurring debits or credits by cost center in the Debits and Credits Table.
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Debits and credits are normally entered and updated in the Work cycle (00), the default, and moved or copied to the Active cycle (01) by the month-end CLOSETBL job. The Work cycle contains standard debits and credits for future accounting periods, such as next month, and all recurring debits and credits.
Standard debits and credits are moved based on their MONTH and YEAR values, unless Special Accounting Dates are being used. In that case, they are moved based on their ACTMONTH and ACTYEAR values.
All recurring debits and credits are copied from the Work cycle to the Active cycle.
Alternatively, you can enter debits and credits in the Active cycle (01). The Active cycle contains standard debits and credits for the last accounting period and all recurring debits and credits. The debits and credits in the Active cycle are included in the Financial Recap File and appear on invoices.
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 If you change a recurring entry in the Active cycle you MUST also change the same entry in the Work cycle. If you do not update the Work cycle, your changes will be lost when the CLOSETBL job is run.